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FOR SMALL UK CONSTRUCTION CREWS

Training dates,
ready for
the next job.

Know whose training needs attention before the next site start. Bring the crew’s dates together, see what’s due and plan the follow-up.

Check my spreadsheet Or start with one record

No sign-up to preview. Your first 10 saved records are free.

Just looking? Explore the fictional demo
Your training overview
FICTIONAL EXAMPLE
THE CREW’S NEXT DATES
Records
04
Due in 30 days
01
Expired
01

Showing 4 fictional records.

  • Example worker 01First aid at work
    Due soonIn 14 days
  • Example worker 02CSCS card
    CurrentIn 42 days
  • Example worker 03Working at height
    Expired3 days ago
  • Example worker 04Manual handling
    CurrentIn 78 days
Try it with one of your dates
Fictional records to show how it works. Your saved register is private.

FROM DATES TO A NEXT STEP

Less searching.
A clearer next action.

You already have the dates. Start with your spreadsheet, or try a single record. No full setup needed to see how it works.

  1. Bring the dates you have.

    Paste cells or open an Excel file. If you’re starting small, enter one person or staff ID, a course and its expiry date.

    Try one record

  2. See what needs attention.

    Filter expired dates and the next 30 days. Check the original evidence, correct your preview and download the rows you need to follow up.

    Check a spreadsheet

  3. Keep the work you’ve done.

    Choose Review & save, sign in and confirm your entries. Keep the same dates in your private register without typing them again.

    First 10 records free. No payment card.

START SMALL. KEEP IT SIMPLE.

A free start.
Room for the whole crew.

One record is one person’s course or certificate. Each account has one administrator and a private register.

Free

YOUR FIRST REGISTER

£0 / free plan

Get a few important dates in order.

  • 10 training records
  • Expiry flags and filters
  • CSV export and printable report
  • Calendar reminder download
Start free

No payment card required.

Pro

FOR MORE DATES TO MANAGE

£12 / month

Or £120/year, billed upfront. Save £24.

  • Up to 1,000 training records
  • Everything in Free
  • Self-service billing and cancellation
  • Keep export access after cancelling
View Pro in my workspace

Choose your billing period in your workspace.

Launch offer details

At launch, enter LAUNCH20 in Checkout: 20% off the first invoice, limited to 50 redemptions. £9.60 for the first month or £96 for the first year; renews at the standard price.

Flags help you review the dates you enter. CertKeep does not verify qualifications or send automatic renewal emails. Calendar downloads are snapshots; export again after dates change.

How many records will my team need?
PEOPLE × COURSE RECORDS

What does your team need?

One person with three courses uses three records. Estimate the entries you actually want to keep.

24 records

This fits Pro: up to 1,000 records for £12 paid monthly, or £120 billed annually.

This is arithmetic, not a recommendation of which courses are required. Plans are limited by records, not people; one administrator per account. No account is needed for this estimate.

USEFUL BEFORE YOU SIGN UP

Take something
off the paperwork list.

See all free tools
EXCEL TEMPLATE

Start with a blank training matrix.

A free template for 50 people, ready for the courses and dates your crew actually needs.

Get the template
PRINTABLE PLANNER

Put the next 90 days on the wall.

Turn your training dates into a renewal chart, with room for the next call or booking.

Make a wall chart
CSCS GUIDANCE

Understand the Labourer card change.

A plain-English guide with links to official CSCS guidance. Check the rules for your actual card.

Read the guide

YOUR TEAM. YOUR TRAINING DATES.

A starting point for your kind of work.

The same private register, with guidance for the records your team keeps.

BEFORE YOU START

A few useful answers.

A straightforward register, with a clear idea of what it does.

Have a question about getting started?Email Aidan Maguire, Founder & CEO
We already use a spreadsheet. Why change?

You may not need to. If your sheet, date warnings and review routine work, keep them. Try the free spreadsheet check to see the dates clearly. A saved CertKeep register offers ready-made filters, CSV reports and calendar downloads without maintaining spreadsheet formulas. It still needs you to review and update the evidence.

Will I have to type my dates again?

No. Choose Review & save from your own spreadsheet preview or single-record preview. The reviewed entries stay in a temporary draft in this browser while you sign in. Confirm which records to add to your private register. The draft lasts 30 minutes; existing saved records are never overwritten.

Are we too small for a register?

The useful question is how many dates you need to keep straight. Five people with three course records each means 15 records. This is an example, not a training requirement. Free holds 10 records; Pro holds up to 1,000. Use the calculator near pricing to estimate your own team.

Can I just sort it out later?

Start with the next job or the next date you already know about. The free spreadsheet preview needs no account and makes an immediate date review possible. CertKeep cannot prevent a missed renewal on its own; the follow-up and original evidence still matter.

Are the people in the demo real?

No. Every example worker and certificate in the public demos is fictional. The demo is separate from saved accounts, and changes to it reset on reload. Please use invented details when trying it.

Will other visitors see my staff records?

No. Saved records are restricted to the account that created them. They do not appear on the homepage or in the demo. Authorised service operators and hosting providers may access data when needed to operate or troubleshoot the service; see the privacy notice.

Where is my saved register stored?

Certificate details are stored in Cloudflare D1. This is not a public directory. We do not claim UK-only storage. You can use internal staff IDs instead of full names, and export your register at any time.

Does CertKeep send automatic renewal emails?

No. This version flags dates in your register and downloads calendar events with reminders. Import those into your calendar and check its notification settings. Calendar exports are a snapshot; export again after dates change.

Can my whole team sign in together?

Each account has its own private register managed by one administrator. Shared multi-user organisations are not included in this version.

Does this prove that someone is qualified?

No. CertKeep is a record-keeping tool. You decide which training is required and verify certificates yourself. A Current status reflects the date you entered, not an independent competency assessment.

Where are the certificates stored?

The register stores certificate details and references, not document uploads. Keep the original certificates in your existing secure document storage.

Can I get my data out?

Yes. Export all records as CSV at any time, including after cancelling Pro. You can edit or delete individual records from the register.

READY FOR THE NEXT JOB

One place for the dates
you need to remember.

Open the spreadsheet you already use. Find the dates that need a call, a booking or a check against the original certificate.

  • Spot dates that need attention
  • Export a register for review
  • Keep the routine with a calendar reminder
SEE YOUR DATES FIRST

10 records free

One record is one person’s course or certificate. No payment card required.

Check my spreadsheet Already ready to save? Start free